As a follow up to the post on Name Tag best practices (hard to believe there could be such an entry), below is quick summary of what outsourcing the name tag duty for a large event would look like. So many planners do this in house and spend many frustrating hours dealing with printer jams and errors. For a large scale event it's not worth it.
How to out source event name tags:
Select a reliable printer and negotiate a rate based on the number of badges needed, full color or b/w. Avoid Kinkos at all costs (seriously).
Send your printer the graphics/color background and size requirements up front so they can run tests.
Closer to the event (5 days prior) send an excel version of the attendee list exactly as you want them printed.
If possible, pay for the printer to stuff the tags into your badges (saves many finger nails).
Provide your fed ex # and have these shipped to your office or remote site prior to the event.
Send the printer any late additions to the event two days prior to your event so they can print/fed ex them to you overnight along with a stack of blank tags.
Have printer ready for any walk ups. You can print clear labels and place these on the blank extra tags. Their tag won't be exact but at least they will have one.
Here's to letting the experts shine.
Very reliable event printer:
Legacy Print Shop
Owner: Bill Baxley, Bill@legacyprint.com
Ships anywhere, can use your fed ex # to save $.