“Organized Diva on the Go” Kit
If you find yourself producing several events a month, you may find it very helpful to create an “event kit” for your event. I found keeping a few pre-packed plastic portable file boxes ready to go made me much more efficient. These are lightweight and easy to keep track of in a hectic environment.
In the hanging folders consider placing permanent typed labels and simply change out the content inside each folder before you go. These are documents you need multiple copies of for your staff and vendors on event day.
Permanent File Labels for your Event Kit:
Attendee List by Company
Attendee List by Last Name
Rooming Lists
Load in schedule
Agenda Copies
Menus
Logistics Schedule
Budgets
Maps (venue, to/from hotel and event venue)
Speaker Contact List
Parking Passes
Fed Ex (pre-printed slips)
Place cards (blanks as well)
Essentials to keep in the top section of the magical case: sharpies, a highlighter, a pen, Scotch tape, masking tape, pre-paid phone card, Advil, business cards, gum, oh, and lip gloss.
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This is indeed a very easy way to keep track of every aspect of an event. However, one of the best applications to use for such a purpose is event2mobile. The humongous task of planning out an event will become a piece of cake for you with the help of this software. No need to pack your desk with various files and paper. Simply use a suitable application to makes things much simpler for you.