Basic RFP

What is needed in a Basic RFP?  We were recently asked to provide someone help drafting a first time event RFP for her new charity event.  Your goal is to get information by sending out a "Request for Proposal" to prospective venues.   Below are the must haves if your normal day to day operations are not event planning but you want to get the ball rolling on your venue search. 

For your one sheet to email or fax to venue managers:

Your Contact info

Potential Date:

Estimated Head Count:

Seating capacity needs (round tables vs. classroom set up etc. will have a

big impact on how much space you need)

Will there be a stage?

AV Needs (list basic AV needs so they have an idea of the type of room that

lends itself to your event)

Set up time/Tear down: (list how early you will need the venue - a day in

advance? an hour in advance?)

Method of Payment: (cash/credit/30 days out/prepayment?)